Boston University Tanglewood Institute

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PUBLICATIONS COORDINATOR

Boston University Tanglewood Institute (BUTI) is recognized internationally as a premier summer training program for aspiring young musicians and is the only program of its kind associated with one of the world’s great symphony orchestras. Under the guidance of distinguished professionals, and in the presence of the Boston Symphony Orchestra (BSO), students are immersed in an atmosphere of extraordinary music making fueled by high artistic standards, rigorous programming, and a rich legacy of learning and performance.

Responsibilities

The Publications Coordinator is responsible for all aspects of creating all concert programs throughout the summer season as well as designated print collateral. This position works closely with administrators, program managers, and conductors to create accurate programs and high-quality program notes. Program notes may be drawn from a variety of sources (respecting copyright law), and may also be researched and written. Strong writing, research, and proofreading skills are required for this position. Training with InDesign will be provided, if necessary. This position uses a series of templates to create programs and does not need previous graphic design experience. Self-direction and deadline management are crucial.

This position also supports the day-to-day needs of the BUTI administrative staff.

• Create programs using Adobe InDesign for all BUTI performances
• Strong editing and copywriting skills are required
• Assemble programs in-office or through professional printing vendor
• Obtain program notes for all large ensemble concert pieces (may also include some program note annotation)
• Create nametags and faculty biography lists for student registration check-in prior to the two-week workshops and the larger programs
• Assist in day-to-day office needs at the administrative offices
• Other responsibilities and special projects as assigned

Compensation includes contracted salary, housing, weekday lunch, and a Tanglewood Lawn Pass for the summer.

• Remain alert to surroundings at all times
• Monitor access of residents, guests, and staff personnel to the residences and buildings on campus
• Enforce the Guest and other University policies when necessary
• Notify the proper authorities in an emergency
• Maintain general log of events, and communicate any incidents in concise and accurate Incident Report
• Patrol the campus at night taking note of any suspicious activity
• Provide Student Life Office front desk coverage overnight
• Understand all Rules and Regulations of West Street Campus
• Work with the BUTI Student Life Staff to sustain a healthy and safe environment
• Additional tasks, as assigned

The nature of this position relies on individuals who are willing to work overnight hours.

Qualifications

Ability to respond autonomously to address Boston University’s concerns for safety and security. Solid communication skills, both written and verbal, are essential. Must be in good physical condition and able to walk several miles per night.  Appearance must be professional, neat, and adhere to uniform requirements. A teamwork approach to the position is necessary. Ability to successfully pass a background check.

The position is enjoyable but demanding in terms of the required time and energy that a successful candidate must commit. Compensation includes competitive pay, living accommodations, meals on campus, and a Tanglewood Grounds Pass.

Boston University Tanglewood Institute (BUTI) is recognized internationally as a premier summer training program for aspiring young musicians and is the only program of its kind associated with one of the world’s great symphony orchestras. Under the guidance of distinguished professionals, and in the presence of the Boston Symphony Orchestra (BSO), students are immersed in an atmosphere of extraordinary music making fueled by high artistic standards, rigorous programming, and a rich legacy of learning and performance.

The Community Engagement Manager is responsible for fulfilling the operational needs of the community engagement program at BUTI and assisting with program development. This position also collaborates on a variety of projects in areas including concert performance and alumni and donor initiatives.

The successful candidate is passionate about community engagement work and arts education, and has a friendly and approachable disposition. They have strong interpersonal and leadership skills, are self-guided, can think on their toes, and are able to oversee a project from conception to completion. Specific responsibilities include, but are not limited to:

Pre-Season Work (May 1-June 7)

• Working on site or remotely with the BUTI senior staff team, develop and build a comprehensive plan for the 2022 Community Engagement Program
• Develop organizational relationships through event planning, scheduling and coordination efforts with partner organizations
• Assist with additional season and special project planning
• Other responsibilities as assigned

Summer Responsibilities (June 10-August 19)

• Oversee logistics (personnel, production needs, transportation, etc.) of engagement performance events in collaboration with Program Director, and respective faculty, guests and program staff
• Track, evaluate, and report on Community Engagement Program activities
• Serve as lead representative at BUTI Information Table for all major Ozawa Hall/Shed concert events and designated student and faculty recitals
• Collaborate and assist on projects related to donor and alumni relations, including the Scholarship Thank-You Initiative
• Assist with student registration and production of related materials
• Work with Administrative Office Coordinator and Publications Coordinator with daily office demands
• Other responsibilities as assigned

The preferred candidate has a valid US driver’s license and access to a vehicle for the duration of summer employment.

Compensation includes contracted salary, housing (June 10 – August 19), weekday lunch, and a Tanglewood Lawn Pass for the summer.

Boston University Tanglewood Institute (BUTI) is recognized internationally as a premier summer training program for aspiring young musicians and is the only program of its kind associated with one of the world’s great symphony orchestras. Under the guidance of distinguished professionals, and in the presence of the Boston Symphony Orchestra (BSO), students are immersed in an atmosphere of extraordinary music making fueled by high artistic standards, rigorous programming, and a rich legacy of learning and performance.

The nursing staff serves an important role in the health of students’ physical, mental, and musical well-being. They are responsible for modeling a warm and understanding response to health concerns in our student community, acting as resources for the students, and for ensuring the highest level of care possible. They communicate compassion and openness and are perceptive listeners in an effort to quickly and accurately assess student needs.

Key responsibilities:

• Provide health support to student population as needed, and make referrals when necessary
• Maintain files of original health charts of students and records of student visits
• Hold and distribute medication as necessary

As members of the BUTI team, these positions are essential to helping bridge the academic focus of students to the aspects of healthy living in a community.

Qualifications

• Massachusetts RN license required
• Experience working as a nurse with high-school-aged students (preferably within a school)
• Knowledge of word processing, spreadsheet, and database software applications may be helpful
• Possession of a valid driver’s license and ability to drive a vehicle responsibly
• Flexibility in weekly hours

Compensation includes hourly wage paid weekly and a Tanglewood grounds pass. Preference is for local (Berkshire area) residents, but housing is negotiable for non-residents.

Following the successful review of written applications, an interview process is required. Review of applications is underway and will continue until all positions are filled.

Boston University Tanglewood Institute (BUTI) is recognized internationally as a premier summer training program for aspiring young musicians and is the only program of its kind associated with one of the world’s great symphony orchestras. Under the guidance of distinguished professionals, and in the presence of the Boston Symphony Orchestra (BSO), students are immersed in an atmosphere of extraordinary music making fueled by high artistic standards, rigorous programming, and a rich legacy of learning and performance.

Students are housed in five dormitory-style residences including a turn-of-the-century mansion on a sixty-four acre campus within walking distance of Tanglewood, the summer home of the Boston Symphony Orchestra in Lenox, Massachusetts (130 miles west of Boston). The residences house up to 260 students and approximately 30 staff members. Other facilities include classrooms, practice sheds, a dining hall, recreational facilities, and a performance theater.

Student Community Leaders serve an important role in the educational and social life of students. They are responsible for leading a healthy residence community, acting as resources for the students, providing social opportunities for the community, performing administrative tasks, enforcing institute policies, and assisting student needs. Student Community Leaders are expected to know and work with all students in their area of responsibility and to be available and accessible to provide support and assistance on a variety of issues. They communicate compassion and openness and are perceptive listeners in an effort to affect positive change and growth. Student Community Leaders assess the needs of the student community and help design, develop, and implement extracurricular programs and activities and meet these needs. They inform students of and enforce rules and regulations in effort to maintain a positive and safe environment.

Student Community Leaders must be prepared to:

• Exercise initiative to handle situations, often autonomously
• Document and report incidents in a timely manner
• Communicate with supervisors and teammates regularly
• Respond to emergencies
• Perform detail-oriented tasks
• Perform operational tasks on campus (ex. Distributing mail)
• Participate in on-call rotations

As members of the BUTI team, these positions are essential to helping bridge the academic focus of students to the aspects of healthy living in a community.

The nature of these positions calls for individuals who are willing to work flexible hours. Unless on scheduled time off, Student Community Leaders are expected to be available each day and are required to be present with their residents during the hours students are curfewed (10:30 p.m. - 7 a.m. Sunday-Thursday, 11:30 p.m. - 7 a.m. Friday and Saturday). Due to response, we are currently only accepting applications from male candidates. 

Qualifications

• Junior class standing in college by September 2024 is required
• Live-in residence experience and Residence Life Staff or summer camp experience preferred
• Strong understanding of team participation
• Knowledge of word processing, spreadsheet, and database software applications may be helpful
• Possession of a valid driver’s license and ability to drive a vehicle responsibly

All positions are enjoyable and educational but demanding in terms of the required time and energy a successful candidate must commit. The positions are live-in, and the time staff members function are often dictated by the necessities of the student community rather than by convenience.

Compensation includes weekly salary, living accommodations, daily breakfast/brunch, lunch and dinner, and a Tanglewood grounds pass.

Boston University Tanglewood Institute (BUTI) is recognized internationally as a premier summer training program for aspiring young musicians and is the only program of its kind associated with one of the world’s great symphony orchestras. Under the guidance of distinguished professionals, and in the presence of the Boston Symphony Orchestra (BSO), students are immersed in an atmosphere of extraordinary music making fueled by high artistic standards, rigorous programming, and a rich legacy of learning and performance.

Students are housed in five dormitory-style residences including a turn-of-the-century mansion on a sixty-four-acre campus within walking distance of Tanglewood, the summer home of the Boston Symphony Orchestra in Lenox, Massachusetts (130 miles west of Boston). The residences house up to 260 students and approximately 30 staff members. Other facilities include classrooms, practice sheds, a dining hall, recreational facilities, and a performance theater.