Administrative Assistant

Job Summary: Serve as the “command/information center” at Red Lodge Mountain.  Answer & direct phone calls, respond to emails, distribute information, and assist guests and employees.  Will work closely with and assist the HR Department.

Essential Job Responsibilities/Duties/Tasks include the following; other duties may be assigned:

• Greet guests, visitors, and employees in a professional, friendly, and hospitable manner, and redirect their inquiries appropriately.
• Professionally administer all incoming calls and ensure calls are redirected appropriately.
• Update a recorded snow phone, the RLM website, and snow reporting websites daily and as conditions change.
• Compile and interpret data to make a clear interpretation of snow and weather conditions.
• Assist employees with paperwork, perks/benefits, time badges, nametags, and uniforms.
• Oversee the safety responsibilities for the Administrative office.
• Sort and deliver mail to employees.
• Order, receive, stock, and distribute office supplies.
• Coordinate the pick-up and delivery of mail services (FedEx, UPS, USPS).
• Prepare memos, correspondence, reports, announcements, and other documents.
• Fill in for other departments as necessary (tickets, rentals, retail, food and beverage).

Skills and Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

Required:

• Strong interpersonal skills enabling effective communication with guests, co-workers, supervisors, and managers.
• Punctual and highly organized.
• Able to use multi-line phone system.
• Excellent written and verbal communication skills.
• Excellent computer skills in a Microsoft Windows environment, including Excel, Word, and Outlook
• Ability to work a varied schedule including weekends/holidays.
• Self-motivated individual that is able to work alone or as part of a team.
• Ability to work on multiple projects simultaneously.

Experience/ Education

Required:

• Previous administrative experience.
• Experience in ski industry

Preferred:

• Experience with Adobe Illustrator & Photoshop

Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands and fingers to handle or feel objects, tools, or controls and talk and hear.  Employees must be capable of standing and or walking 20% of a normal 8 hour work shift. The employee frequently is required to reach with hands and arms.  The employee is occasionally required to lift and move up to 25 lbs.

Equipment Used:

• Computer            
• Telephone

Working Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee rarely works near moving mechanical parts. The noise level is moderate. Harsh weather conditions will occasionally be encountered en route to work.

Job Title: Administrative Assistant

Reports to: Human Resources Manager                                                 

Status: Full Time Seasonal

Exempt/Non-Exempt: Non-Exempt                                                       

Wage: DOE