Bluefin Bay Family of Resorts

Bluefin Bay Family of Resorts

Job Description

Updated November 2024

Job Title: Accounting Clerk

Department: Administration

Reports To: Financial Controller

Salary: Competitive

Time Commitment: 40 hours per week.

Summary: This position is the Accounting Clerk for BFB Management LLC (operating Bluefin Bay Family of Resorts) and several other related associations. The position reports directly to the Financial Controller but also works very closely with all department managers and other office employees.

Essential duties and responsibilities (Other duties may be assigned).

• Assist with the preparation and dispersal of monthly and quarterly homeowner statements
• Create and prepare monthly owner maintenance invoices and repair and improvement projects.
• Process and disperse end-of-year income and expenses reporting to homeowners.
• Assist with the development of departmental budgets.
• Collaborate with managers to ensure proper accounting of inventories.
• Ensure proper procedures and reporting of daily cash activities.
• Assist with payroll, accounts payable, and accounts receivable.
• Generate weekly key performance indicator reports of sales and labor costs for use at departmental meetings.
• Assist with monthly financial review with managers.
• Prepare month-end journal entries.
• Reconcile maintenance inventories.
• Assist with monthly reconciliation of general ledger accounts.

Office Duties:

• Assist with mail/package distribution when necessary.
• Ensure that all departments have the necessary equipment and resources to function smoothly.
• Assist other managers on department and company-wide projects. 

Educational/Experience Requirements

• Must have a bachelor’s degree in accounting or have related and relevant experience in the field.

Required Competencies To perform the job successfully, an individual should demonstrate the following competencies:

• Cost Consciousness: Displays a commitment to performing all tasks in a cost-conscious manner; develops and implements cost saving measures, helps plan and assist department managers in developing and implementing cost saving measures within their respective departments.
• Planning/Organization: Prioritizes and plans work activities; uses time efficiently; plans for additional resources as needed; sets goals and objectives; organizes and schedules other people and their tasks; develops realistic action plans.
• Professionalism: Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments.
• Judgment: Displays willingness to make decisions; exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in decision-making process; makes timely decisions.
• Critical Thinking Skills: Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.
• Reasoning Ability: Ability to apply common sense understanding to conduct instructions furnished in written, oral, and diagram form; ability to deal with problems involving several concrete variables in standardized situations.
• Quality: Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.
• Quantity: Meets productivity standards; completes work in a timely manner; strives to increase productivity; works quickly.
• Job-related skills: Experience and knowledge of accounting reports including but now limited to balance sheets, profit/loss statements, and cash flow summaries; ability to read and interpret these reports; ability to explain these reports to others.

• Language skills: Ability to read and interpret documents; ability to write routine reports and business correspondence; ability to speak effectively before groups of customers and employees; ability to speak clearly and persuasively in positive or negative situation, ability to listen and ask questions for clarification, ability to actively participate in meetings; ability to write clearly and informatively.
• Computer Skills: Extensive knowledge and experience with accounting software, spreadsheet software, and word processing software; ability to type and enter data quickly and accurately.
• Continuous Learning: Assesses own strengths and weaknesses; pursues training and development opportunities; strives to continuously build knowledge and skills; shares expertise with others.
• Business Acumen: Understands business implications of decisions; displays orientation to profitability; demonstrates knowledge of market and competition; aligns work with strategic goals.
• Ethics: Treats people with respect; keeps commitments; inspires the trust of others; works ethically and with integrity; upholds organizational values.

Wage goes up if you have a higher level of experience in certain areas of the role.

SUMMARY OF ROLE

Responsible for maintaining resort grounds daily along with supporting the general resort operations by assuring cleanliness and upkeep of resort. This position can include a variety of maintenance work. Experience with pools, pumps, electrical, plumbing, light carpentry, interior finishing, mechanical and equipment operation or repair are highly desired. An applicant does not need to have all of these skills but at least a few would allow an applicant to be considered.

**We are looking for year round candidates for this position. Mainly hiring for full time but will also consider part time if you have your own housing.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements herein are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Experience in at least two of the above skillsets would be required.

EDUCATION and/or EXPERIENCE

High school diploma or general education degree (GED); prior maintenance work is preferred. Having the ability to learn is the main thing required for this position.

COMMUNICATION SKILLS

Individual must possess excellent interpersonal skills, good oral and written command of English. Ability to effectively present and respond to guests and management. Independent and quick to report all repairs in a timely manner. 

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as conversions and measurements.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is regularly required to stand; use hands, handle tools and other light machinery. The employee frequently is required to walk and reach with hands and arms. The employee must occasionally lift and/or move up to 40 pounds.

WORK ENVIRONMENT

The noise level in the work environment is usually moderate. This position at times, due to the volume of business, may become high stressed. Exposure to the outdoors and various weather conditions regularly.

Inspects guest units prior to guest and owner arrival for cleanliness and quality, ensuring Bluefin Bay’s standards.

SAMPLING OF DUTIES AND RESPONSIBILITIES

• Provides superior customer service both internally with coworkers and externally with guests.
• Inspects guest units using the housekeeping departments scoring procedure. Enters scores into productivity program. Communicates with coworkers on any cleanliness issues.
• Reports rooms ready for occupancy after ensuring cleanliness is up to standards. Some light cleaning may apply.
• Stocks and/or maintains specified products in required quantities to adequately clean assigned units.
• Completes the daily unit assignments; correctly identifying the status of each assigned unit and, reports any maintenance problems or product shortages.
• Maintains security for guests and property by keeping unit doors and windows shut and locked at all times; setting the thermostats to proper temperature for the season, reporting any suspicious activity by guests or others; properly labeling lost and found articles and turning them in daily; observing all other security and safety regulations as set forth.
• Performs other tasks as assigned by the executive housekeeper or supervisor: (i.e. cleaning public or employee restrooms, washing windows, working in laundry, or training new employees.
• Performs all other duties as assigned by management

QUALIFICATIONS

Housekeeping and customer service experience preferred.  Must be able to effectively communicate with coworkers and supervisor.  Must have a strong attention to detail.  Valid Drivers License

EDUCATION and/or EXPERIENCE

Less than high school education; up to six months related experience or training. Individual must have ability to work flexible working hours including weekend, weekdays and holidays.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individual with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently exposed to outside weather conditions. The employee is occasionally exposed to fumes or airborne particles. Rubber gloves and face mask are provided as required or needed. The noise level in the work environment is usually moderate.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, and reach with hands and arms and use hands to finger, handle, or feel. The employee frequently is required to climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. This job occasionally requires long working hours.